Terms & Conditions

Race specific:

• All participants for the 10k run (the event) must be over the age of 16 years.
• The event starts and finishes at: Haddenham Junior School, Woodways, Haddenham, Buckinghamshire, HP17 8DS.
• By participating in the event, you confirm that you are able to complete the event. You are responsible for informing Haddenham PTA of any medical or non-medical details that may affect your or another participant's safety and enjoyment. All medical conditions will be treated in a confidential manner.
• You take full responsibility for your actions whilst participating in the event. Haddenham PTA will not be liable for any loss, damage, injury, or illness howsoever caused because of participating in the event.
• Haddenham Gates is covered under our insurance. You acknowledge that personal accident and personal items insurance is your sole responsibility.
• The event primarily takes place in an off-road environment, the nature of trail running means that terrain may be uneven or slippery. You must take responsibility for your participation and decide if you are happy to proceed on any part of the route.
• Participants are responsible and assume liability for any and all medical expenses incurred because of training for and/or participation in the event, including but not limited to ambulance transport, hospital stays, physician and pharmaceutical goods/services.
• Participants are responsible for bringing any personal medication required.
• No dogs are allowed on the school premises.
• The course does include access through field gates and over stiles which are not suitable for people with limited physical ability. Please consider this before entering.
• MP3 players or other devices plugged into the ear are not advised whilst running for reasons of Health and Safety for both you and other competitors. We strongly advise against the wearing of these devices. When you wear such a device you are unable to hear other competitors, cars, bicycles or marshals instructions.
• Part of the course is on road utilising a rolling roadblock. Participants are advised to use the pavement wherever possible to reduce the likelihood of meeting road vehicles and be cautious of vehicles/cyclists when on the road.

Ticketing, cancellation, refunds:

• The registration fee contributes to the cost of staging the event. All proceeds from the event go towards Haddenham PTA.
• If you are unable to attend the event for any reason whatsoever, Haddenham PTA is unable to offer any refunds, in part or in whole. Tickets are not exchangeable or transferable.
• If the event is cancelled by Haddenham PTA due to unforeseen circumstances, we aim to give you at least 24 hours’ notice, where possible. Your ticket will be automatically transferred to the next event.
• Except where otherwise expressly stated in these terms and conditions, Haddenham PTA cannot accept liability or pay any compensation where our contractual obligations are prevented or affected by, or otherwise suffer any damage or loss as a result of force majeure. In our terms and conditions, ‘force majeure’ means any event which we or the supplier of the service(s) could not, even with all due care, foresee or avoid. Such events may include (whether actual or threatened) war, riot, civil strife, terrorist activity, industrial dispute, natural or nuclear disaster, technical problems, with transport, closures of airports, ports or airspace, changes of schedules by airlines, adverse weather conditions, epidemics, health risks and pandemics, fire, closed or congested airports or ports or similar events outside our control or the control of our suppliers.

General:

• By participating in the event, you grant the right and give permission for Haddenham PTA to produce photographs, film, video and other media (media) which may feature participants. Any media may be used for promotional or advertising purposes.
• Haddenham Gates reserves the right to update its terms and conditions in relation to the 10k road and trail race at any time prior to the event, these will be published on the ticket site.